Design Administrative Assistant - Excel Emphasis

Company: Houdini Inc.
Location: Fullerton
Posted on: January 20, 2023

Job Description:

Job DescriptionOverview of Job Description:Create, modify, and review wholesale and WCGB cost sheets for price pointing and distribution as needed. Assist with pricing new items, maintain/check various spreadsheets, including SS Main with Macola. Assist the Design Department with customer sheets and all administrative tasks for customer presentations.Primary Duties and Responsibilities:Pricing:

• Create and modify cost sheets for all customers.
• Assist with setting up and checking customer sheets.
• Assist with presentation preparation including, but not limited to, customer book and gift setup and review.
• Assist with maintaining and updating all customer files and folders.
• Communicate with and request information from multiple departments to fulfill all requirements for the preparation of cost sheets.Distribution:
  • Assist with checking cost sheets for approval.
  • Responsible for the Distribution of Wholesale and WCGB sold/final items.
  • Check and update all final cost sheets for accuracy, making sure all components are listed and packaging is correct.
  • Review Part numbers in Macola to ensure items are correct as described in Central Pricing/SS Main.).
  • Request new item numbers from Purchasing for new items using the New Macola Numbers Spreadsheet.
  • Update cost sheets with information provided on a Customer Commit.
  • Completes revisions of any previously distributed items and issue a new Distro to the necessary departments.
  • Update all WCGB COB's (Custom Order Baskets), apply information from the commit form to the cost sheet.
  • Create distribution sheets and send to the necessary departments.
  • Check New Macola Numbers Spreadsheet for new entries and check that they are being entered onto Central Pricing and their descriptions match Macola.
  • Check and update the pre-approved subs spreadsheet(PAS) for all build requirements.Administrative and Other Responsibilities:
    • Assist Design team and all members of Design management with all administrative tasks, as needed.Knowledge, Skills and Abilities:
      • Typing minimum 40 WPM
      • MS-Office: Excel-Mid level proficient,
      • MS-Office Outlook and Powerpoint proficient
      • Good ability to prioritize a very busy workload
      • Attention to detail
      • Must be available for Overtime work as required (both voluntary and mandatory).Education:
        • High School DiplomaCompany DescriptionSince 1984, Houdini Inc. has been the leading supplier of upscale food and wine gifts to re-seller's throughout the U.S. Our trend-right gift assortments are found at America's foremost warehouse clubs, mass merchandisers, liquor retailers, specialty stores, catalog companies and internet sites.

Keywords: Houdini Inc., Fullerton , Design Administrative Assistant - Excel Emphasis, Administration, Clerical , Fullerton, California