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Design Administrative Assistant - Excel Emphasis

Company: Houdini Inc.
Location: Fullerton
Posted on: January 20, 2023

Job Description:

Job DescriptionOverview of Job Description:Create, modify, and review wholesale and WCGB cost sheets for price pointing and distribution as needed. Assist with pricing new items, maintain/check various spreadsheets, including SS Main with Macola. Assist the Design Department with customer sheets and all administrative tasks for customer presentations.Primary Duties and Responsibilities:Pricing:

  • Create and modify cost sheets for all customers.
  • Assist with setting up and checking customer sheets.
  • Assist with presentation preparation including, but not limited to, customer book and gift setup and review.
  • Assist with maintaining and updating all customer files and folders.
  • Communicate with and request information from multiple departments to fulfill all requirements for the preparation of cost sheets.Distribution:
    • Assist with checking cost sheets for approval.
    • Responsible for the Distribution of Wholesale and WCGB sold/final items.
    • Check and update all final cost sheets for accuracy, making sure all components are listed and packaging is correct.
    • Review Part numbers in Macola to ensure items are correct as described in Central Pricing/SS Main.).
    • Request new item numbers from Purchasing for new items using the New Macola Numbers Spreadsheet.
    • Update cost sheets with information provided on a Customer Commit.
    • Completes revisions of any previously distributed items and issue a new Distro to the necessary departments.
    • Update all WCGB COB's (Custom Order Baskets), apply information from the commit form to the cost sheet.
    • Create distribution sheets and send to the necessary departments.
    • Check New Macola Numbers Spreadsheet for new entries and check that they are being entered onto Central Pricing and their descriptions match Macola.
    • Check and update the pre-approved subs spreadsheet(PAS) for all build requirements.Administrative and Other Responsibilities:
      • Assist Design team and all members of Design management with all administrative tasks, as needed.Knowledge, Skills and Abilities:
        • Typing minimum 40 WPM
        • MS-Office: Excel-Mid level proficient,
        • MS-Office Outlook and Powerpoint proficient
        • Good ability to prioritize a very busy workload
        • Attention to detail
        • Must be available for Overtime work as required (both voluntary and mandatory).Education:
          • High School DiplomaCompany DescriptionSince 1984, Houdini Inc. has been the leading supplier of upscale food and wine gifts to re-seller's throughout the U.S. Our trend-right gift assortments are found at America's foremost warehouse clubs, mass merchandisers, liquor retailers, specialty stores, catalog companies and internet sites.

Keywords: Houdini Inc., Fullerton , Design Administrative Assistant - Excel Emphasis, Administration, Clerical , Fullerton, California

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