Receptionist

Company: Houdini
Location: Fullerton
Posted on: November 18, 2023

Job Description:

Please note: this is a seasonal, temporary position with full-time hours set to go from now through December 2023. This position does require successful completion of a criminal background check.

Job Overview:

The Receptionist will serve as the first point of contact to employees, vendors and visitors for our Fullerton location. The position will answer and transfer multiple lines to appropriate employees or departments. The position will also coordinate incoming & outgoing lobby traffic. The Receptionist will grant access to those entering the building (employees, visitors and vendors).

The Receptionist must display a professional demeanor and appearance at all times. The Receptionist position may be asked to carry out additional functions requested by Human Resources and/or the executive staff. This position requires bilingual English/Spanish verbal communication and written skills.

Specific Duties and Responsibilities:

The position will also assist with various administrative functions to include but not limited to:

• Basic administrative functions
• Track in and outgoing traffic of employees
• Greet incoming vendors & candidates, visitor check-ins and logs
• Contacts Security for alarm purposes (fire, police, tests, etc)
• Coordinate/contact appropriate departments when state agencies arrive (OSHA, Health Department, Police Department, etc)
• Contact Security to report parking issues
• Collating and creating new/rehire folders and packets
• Copying, filing, and assisting with new/rehire onboarding process
• Assist with special projects for Human Resources Knowledge:
  • Intermediate Microsoft Office knowledge such as: Word, Excel, and Outlook.
  • Typing & data entry skills (at least 30 WPM)
  • Microsoft Teams Software
  • Knowledge of general office duties (filing, faxing, and copying) Education:
    • High School diploma or equivalent Requirements:
      • Previous receptionist, general office and or administrative experience (minimum 2 years)
      • Bilingual Spanish a must
      • Intermediate MS Office Skills specifically Word & Excel
      • Professional, outgoing personality & demeanor Education:
        • High school or equivalent (Preferred) Experience:
          • Administrative: 2 years (Preferred)
          • Office: 2 years (Preferred)

Keywords: Houdini, Fullerton , Receptionist, Administration, Clerical , Fullerton, California