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Administrative Support Coordinator II

Company: California State University System
Location: Fullerton
Posted on: October 27, 2018

Job Description:

CSU Job Listing Details Printable version E-Mail this listing Campus: Fullerton Job ID: Req. ID 10702BR Job Title: Administrative Support Coordinator II Appointment Type: Probationary Time Base: Full-Time Date Posted: September 27, 2018 Closing Date: October 11, 2018 Link to Apply Online: http://hr.fullerton.edu/jobs/ Campus Employment Homepage: http://hr.fullerton.edu/Jobs/ Description: Job TitleAdministrative Support Coordinator II ClassificationAdministrative Support Coordinator-12 Month-Coordinator II AutoReqId10702BR DepartmentECS- Dean's Office Sub-DivisionCollege of Engineering and Computer Science Salary Range$3,115 - $5,475 per month (department hiring range $3,115 - $3,500 per month ) Appointment TypeOngoing Time BaseFull-Time Work ScheduleMonday-Friday, 8:00 AM-5:00 PM; occasional early morning, evening and/or weekend hours. Job SummaryIt is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About CSUF: Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government, or proceed to acquire advanced degrees in their own or related fields. We are seeking an exceptional individual to join our team as an Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Provides Finance and Human Resource (HR) administrative support primarily for the departments of Civil and Environmental Engineering (CEE) and Mechanical Engineering (ME). Provides support to other Engineering departments and programs as needed. Provides professional and confidential support to CEE and ME Department Chairs on a number of sensitive matters including faculty evaluations, faculty searches, faculty and student assistant contracts, and budget related activities coordination. Performs full-range of additional office tasks and clerical support as needed for department operations. Provides coordination between the CEE and ME departments, other engineering departments and programs as needed, the ECS Dean's office, and the University campus at large (e.g., Finance, HRDI, Payroll, Physical Plant, Contracts & Procurement, Faculty Affairs and Records, Student Financial Services, etc.) and as backup for Academic Program work and Scheduling. Works independently on majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Collects and processes survey forms for quality control purposes. Performs other duties as assigned by the department chairs, program coordinators, or the Dean's Office. Essential QualificationsHigh School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred QualificationsPrevious clerical/administrative support experience in an academic environment at a university level preferred. Knowledge and/or experience using CMS/PeopleSoft preferred. License/ CertificationA valid California driver's license and/or reliable means of transportation is required in order to run off-campus errands. Special Working ConditionsCalifornia State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Hiring PreferenceOn-Campus CSUEU Employees Application Deadline11-Oct-2018

Keywords: California State University System, Fullerton , Administrative Support Coordinator II, Administration, Clerical , Fullerton, California

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