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Conference Manager

Company: Pace Medical Communications Inc.
Location: Fullerton
Posted on: November 24, 2019

Job Description:

We are looking for a self-motivated individual who strives to succeed in a team-oriented environment. Ideal candidate needs to work effectively with minimal supervision, paying close attention to detail. The candidate should be highlly proficient in common software/web-based platforms and should demonstrate exceptional verbal/written communication skills. This person will be responsible for program initiatives from inception to conclusion. This person will be responsible for adhering to timelines, budgets, and developing ideas and strategies to enhance each program in a creative and efficient manner. This person oversees all aspects of conference planning and execution for corporate business and client events. Additionally, provides assistance with local event review and implementation of departmental processes and procedures.
Candidate Responsibilities

  • Responsible for overall planning, venue selection and staging of all shared services supported events, to include the following:
  • Pre-program planning via web conferences with planning committees
  • Agenda development
  • Faculty selection
  • Content development
  • CME accreditation
  • Venue / site evaluation and selection
  • Internal client management
  • Attendee Management
  • Concept/Idea generation
  • Budget preparation
  • Vendor Management
  • Menu Planning
  • On-Site Management
  • Website content and functionality
  • Contract negotiation
  • Overall functions related to coordination and execution of events
  • Establish and maintain project communications with manager, internal team and clients
  • Assists with program follow-up calls and mailings.
  • Ships materials for certain programs.
  • Travels and assists when needed for symposia and special events.
  • Assist with program logistics including vendor coordination, faculty travel arrangements, audio visual needs, and event recruitment and registration
  • Manage the creation and consistent delivery of projects to agreed upon timelines and expectation of quality
  • Assist in the development of meeting materials
  • Reconcile program expenses
  • Provide client status updates
  • Respond to inquiries from clients, staff, and vendors pertaining to project status
  • Deliver reports and coordinate information flow from client through the organization and back to the client
  • Performs other duties as directed
  • Must be able and willing to work between 7:30 am - 4:00 pm M-F in Fullerton, CA.
    Qualification Requirements
    • Meeting planning and project management experience a plus
    • Bachelor's Degree preferred
    • Superior customer service skills
    • Impeccable "attention to detail" (core competency)
    • Excellent time management, organizational, and communication skills (oral, written, and telephone)
    • Familiarity with the budgeting process (creation, tracking, adherence, reporting)
    • Confidence and professionalism when speaking over the phone
    • Ability to take initiative and set priorities
    • Ability to complete multiple tasks and manage a high volume of competing priorities across projects
    • Ability to interact effectively with all structural levels of organizations including clients, vendors, and internal companies to meet group goals
    • Highly Proficiency in MS Office Suite: Cvent, Outlook, Word, Excel, and PowerPoint

Keywords: Pace Medical Communications Inc., Fullerton , Conference Manager, Executive , Fullerton, California

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