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Payroll Accounting Specialist

Company: AppleOne
Location: Fullerton
Posted on: June 23, 2022

Job Description:

We are now hiring a Bilingual English/Spanish Payroll/Accounting Specialist for a well-established and rapidly growing Marketing firm in Fullerton, CA.

Job Title: Payroll/Accounting Specialist
Work Location: Remote work from home (may require to work in office in the future)
Schedule: Part time M-F 8am-12pm
Pay Range: $25-$28 per hour DOE

Summary: Responsible for overseeing daily office activities to ensure smooth operations and performing related administrative duties by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.
--- Maintains all accounts payable files to include filing invoices in designated areas and updating vendor information on QB, Bank and digital files.
--- Matches purchase orders with vendor invoices to ensure accuracy and prepares for computer data entry on a weekly basis.
--- Prepares and sends all accounts payable checks according to company procedures.
--- Reconciles Credit Card expenses and supports bookkeeper in preparing end of month accounting.
--- Monitors all paperwork, invoices, correspondence, and verbal communication with vendors.
--- Researches and responds to all accounts payable inquiries in a prompt manner.
--- Oversees cash flow needs and maintains report on a weekly basis.
--- Processes client payments to include preparing deposits and matching invoices with checks.
--- Processes bank reconciliations of payroll and general accounts monthly.
--- Oversees and maintains company insurance to include Workers' Compensation and Liability twice a year.
--- Assists in compiling expense and budget information for projects and company.
--- Creates and maintains master forms designed to enhance efficient office operations by applying knowledge of software applications.
--- Maintains confidential personnel and payroll records.
--- Sets up new accounts in QB.
--- Handle billing, collections, and customer communications
--- Processing payments, invoices, income, and receipts and entering data into accounting software or databases then filing hard copies
--- Preparing financial statements showing business income and expenditure
--- Paying vendor invoices and tracking bank account balances
--- Completing VAT returns
--- Verifying the accuracy of business accounts and alerting the accountant of errors
--- Recording any inconsistencies to help the accountant reconcile inaccuracies
--- Developing monthly financial statements including cash flow, profit and loss and balance sheets
--- Preparing employee wages
--- Managing employee expense claims
--- Helping the Accountant with administrative duties and preparing yearly accounts

--- 2+ years of recent experience doing Accounting and Payroll
--- Must be fluent in English and Spanish
--- Computer proficiency on MS Excel and QuickBooks software systems

Please apply online at AppleOne.com
AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

0-1 years

Keywords: AppleOne, Fullerton , Payroll Accounting Specialist, Human Resources , Fullerton, California

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